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Author Guidelines


The Journal of Health Design (JHD) requires authors to submit manuscripts using one of the JHD templates:

  1. Audit
  2. Case Study
  3. Clinical Insight
  4. Design Insight
  5. Editorial
  6. Research
  7. Research Insight
  8. Review
  9. Book Review
  10. Letter to the Editor
  11. Infographic

Failure to use the appropriate JHD template may result in the manuscript being rejected.

The JHD enforces stringent guidelines on ethics committee approval. Regardless of which section your paper is submitted under, you must ensure that you have satisfied the requirements for ethics committee approval. We endorse the guidelines provided by the British Medical Journal in this regard. Responsibility for ensuring that a paper is submitted in line with this guidance rests with the authors. No waiver of process charges can be claimed after a paper is deemed to have breached these guidelines at submission. Further helpful advice can be found here.
 

Please note: Do not deviate from the fonts or the font sizes in the template. You are welcome to use colour in your figures, photos or tables. Your manuscript should be submitted as an MS Word file.

Manuscripts must be submitted by one of the authors of the manuscript, and should not be submitted by anyone on their behalf. Submitting authors should first register with the journal and log on before making the submission. Submissions can be made on the “User Home” tab.

The submitting author takes responsibility for the article during submission and peer review. To facilitate rapid publication and to minimize administrative costs, the JHD accepts only online submissions. The submission process is compatible with most modern web browsers, and can be used from PC, Mac, or Unix platforms. Files can be submitted as a batch, or one by one. The submission process can be interrupted at any time—when users return to the site, they can carry on where they left off. Files up to 9 megabites can be submitted.

Assistance with the process of manuscript preparation and submission is available from the JHD editor. Click here for instructions on how to submit a paper.

You may also submit multimedia presentations. Please follow the instructions below.

Authors who publish in the JHD retain copyright to their work. Unless otherwise agreed in advance, by submitting a manuscript to the JHD, you are granting permission to the JHD to license the material for full text republication and indexing by organizations with which it has a licensing agreement. There are no royalties to be paid to any authors. Our goal is to provide the widest possible dissemination of this material to the world. Correspondence concerning articles published in the JHD is encouraged through the online comment system.

Please note the following:

  1. Your submission should include affiliations for each author listed. If medical writers have been employed, it is important that their role be acknowledged explicitly. We suggest wording such as “We thank John Smith who provided medical writing services on behalf of the investigators listed in this project.”
  2. Include a word count, figure and table count if appropriate.
  3. Submission of a manuscript to the JHD implies that all authors have read and agreed to its content, and that any experimental research that is reported in the manuscript has been performed with the approval of an appropriate ethics committee. Research carried out on humans must be in compliance with the Helsinki Declaration, and any experimental research on animals must follow internationally recognized guidelines. A statement to this effect must appear in the Methods section of the manuscript, including the name of the body which gave approval, with a reference number where appropriate. Informed consent must also be documented.

  4. We ask authors of JHD papers to complete a declaration of competing interests, which should be provided as a separate section of the manuscript, to follow the Acknowledgements. Where an author gives no competing interests, the listing will read “The author(s) declare that they have no competing interests”.

  5. Please submit your paper in the appropriate category as listed in the JHD sections.

  6. Do not submit copyrighted or plagiarised material: this includes screenshots of other websites. If in doubt, remove any such material from the manuscript.

  7. For all articles that include information or clinical photographs relating to individual patients, written and signed consent from each patient to publish must also be mailed or faxed to the editorial staff. The manuscript should also include a statement to this effect in the Acknowledgements section, as follows: “Written consent for publication was obtained from the patient or their relative”.

  8. The JHD supports initiatives to improve the performance and reporting of clinical trials, part of which includes prospective registering and numbering of trials. While there are initiatives to ensure that all clinical trials are registered (most notably the recent statement from the International Committee of Medical Journal Editors), we are focusing on controlled trials of healthcare interventions, for now. Authors of protocols or reports of controlled trials of healthcare interventions must register their trial prior to submission in a suitable publicly accessible registry. The trial registers that currently meet all of the ICMJE guidelines. The trial registration number should be included as the last line of the abstract of the manuscript.

  9. The JHD also supports initiatives aimed at improving the reporting of biomedical research. Checklists have been developed for randomised controlled trials (CONSORT), systematic reviews (QUOROM), meta-analyses of observational studies (MOOSE), diagnostic accuracy studies (STARD) and qualitative studies (RATS). Authors are requested to make use of these when drafting their manuscript and peer reviewers will also be asked to refer to these checklists when evaluating these studies.

  10. The JHD can only accept manuscripts written in English. Spelling should be in British English. There is prescribed limit for length of articles submitted under each category; please see each template for details. We encourage you to be concise.There is no restriction on the number of figures, tables or additional files that can be included with each article online. Figures and tables should be sequentially referenced. Authors should include all relevant supporting data with each article. The JHD may edit submitted manuscripts for style or language; reviewers may advise rejection of a manuscript if it is compromised by grammatical errors. Authors are advised to write clearly and simply, and to have their article checked by colleagues before submission. In-house copyediting will be minimal. Non-native speakers of English may choose to make use of a copyediting service.
  11. The JHD aims to publish papers within 12 weeks of submission. We rely on reviewers to make their comments within a two-week time frame and authors to respond to comments soon thereafter. Whilst we cannot guarantee these time lines, where we have experienced delays in the past there has usually been a delayed response to reviewers’ comments. We also operate a policy of “double-blind” peer review, which means the identity of the authors and reviewers may not be disclosed to each other.
  12. Inforgraphic: You may submit an infographic to be considered for publication on this site. The infographics are intended to be used by healthcare professionals in their approach to improving the user experience of healthcare.
    1. The infographic is offered under creative commons license and can be downloaded and deployed free of charge for personal use and with credit to the authors.
    2. All images and text should be free of any copyright infringement. The authors are responsible for compliance and including the relevant credits where necessary.
    3. The Infographic will be reviewed by the editors of the Journal of Health Design.
    4. Some editing may be recommended before the infographic is uploaded to the site.
    5. The infographic should be submitted as a PNG file of 600 x 1488 pixels

 

 

 

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.

  1. The manuscript has not been previously published, nor is it under consideration by another journal (or an explanation has been provided in Comments to the Editor). Please note the JHD has a strict plagiarism policy: offenders will be blacklisted from the journal and reported to their host institution. If you are in any doubt that your paper contains plagiarised material, please conduct a thorough check before submission.

     

  2. We understand that papers not submitted on a template will be rejected. Instructions are here.

  3. Where available, URLs for the references have been provided.
  4. Where appropriate we have full ethics committee clearance for the study we are reporting on this occasion. The approval number/reference is added to the manuscript. We further confirm that we have submitted a paper that is consistent with the guidelines on the requirement for ethics committee approval.

  5. The authors have read the JHD copyright notice and undertake to comply with the terms of that notice. Please note: do not submit any copyrighted material. All figures, images and photographs submitted with your manuscript should be free of copyright and/or appropriate approvals obtained before submission. Authors are responsible for obtaining any such approvals.

  6. We are reporting all conflicts of interest, if they exist.

  7. All authors listed in the manuscript are named in this manuscript. The JHD cannot make any changes to the author list post publication.

  8. This JHD charges an article publication fee of AUD $550.00. If this manuscript is accepted for publication, you will be asked to pay the article publication fee to cover publications costs. Letters to the editor do not incur any charges. We acknowledge that an initial non-refundable charge of AUD$50 is payable as a administration fee.

  9. The JHD requires authors to nominate two (2) independent reviewers who we may approach to review your manuscript. These must not be collaborators, colleagues or relatives. Please enter their names and email addresses as comments to editor at the point of submitting your manuscript.

 

Copyright Notice

JHD copyright and license agreement

In submitting a research article ('article') published by the JHD, I certify that:

  1. I am authorized by my co-authors to enter into these arrangements.
     
  2. I warrant, on behalf of myself and my co-authors, that:

    a. the article is original, has not been formally published in any other peer-reviewed journal, is not under consideration by any other journal and does not infringe any existing copyright or any other third party rights;

    b. I am/we are the sole author(s) of the article and have full authority to enter into this agreement and in granting rights to the JHD are not in breach of any other obligation. If the law requires that the article be published in the public domain, I/we will notify the JHD at the time of submission upon which clauses 3 through 6 inclusive do not apply;

    c. the article contains nothing that is unlawful, libelous, or which would, if published, constitute a breach of contract or of confidence or of commitment given to secrecy;

    d. I/we have taken due care to ensure the integrity of the article. 

To my/our–and currently accepted scientific–knowledge all statements contained in it purporting to be facts are true and any formula or instruction contained in the article will not, if followed accurately, cause any injury, illness or damage to the user.

Copyright © [2016 JHD]

Ownership of copyright

The copyright in this website and the material on this website (including without limitation the text, computer code, artwork, photographs, images, music, audio material, video material and audio-visual material on this website) is owned by the JHD and its licensors.

Copyright license

The JHD grants to you a worldwide non-exclusive royalty-free revocable license to:

  1. View this website and the material on this website on a computer or mobile device via a web browser; 
     
  2. Copy and store this website and the material on this website in your web browser cache memory; and 
     
  3. Print pages from this website for your own personal and non-commercial use. 

The JHD does not grant you any other rights in relation to this website or the material on this website. In other words, all other rights are reserved. For the avoidance of doubt, you must not adapt, edit, change, transform, publish, republish, distribute, redistribute, broadcast, rebroadcast or show or play in public this website or the material on this website (in any form or media) without AMJ's prior written permission. Data mining The automated and/or systematic collection of data from this website is prohibited. Permissions You may request permission to use the copyright materials by writing to editor@johd.info.

Enforcement of copyright

The JHD takes the protection of its copyright very seriously. If the JHD discovers that you have used its copyright materials in contravention of the license above, the JHD may bring legal proceedings against you seeking monetary damages and an injunction to stop you using those materials. You could also be ordered to pay legal costs. If you become aware of any use of the JHD’s copyright materials that contravenes or may contravene the license above, please report this by email to editor@johd.info. Infringing material If you become aware of any material on the website that you believe infringes your or any other person's copyright, please report this by email to editor@johd.info.

This copyright notice is based on an original template created by template-contracts.co.uk and distributed by freenetlaw.com Authors who publish with this journal agree to the following terms:

  1. Authors grant the JHD exclusive copyright. 
     
  2. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal.
     
  3. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (see The Effect of Open Access).

 

Privacy Statement

Your privacy is important to The JHD. This privacy statement provides information about the personal information that The JHD collects, and the ways in which The JHD uses that personal information.

Personal information collection

The JHD may collect and use the following kinds of personal information:

• Information about your use of this website
• Information that you provide using for the purpose of registering with the website
• Any other information that you send to The JHD.

Using personal information

The JHD may use your personal information to:

• Administer this website;
• Personalize the website for you;
• Enable your access to and use of the website services;
• Publish information about you on the website; and
• Send you marketing communications.

Where The JHD discloses your personal information to its agents or sub-contractors for these purposes, the agent or sub-contractor in question will be obligated to use that personal information in accordance with the terms of this privacy statement.

In addition to the disclosures reasonably necessary for the purposes identified elsewhere above, The JHD may disclose your personal information to the extent that it is required to do so by law, in connection with any legal proceedings or prospective legal proceedings, and in order to establish, exercise or defend its legal rights.

Securing of your data

The JHD will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. The JHD will store all the personal information you provide on its secure servers. Information relating to electronic transactions entered into via this website will be protected by encryption technology.


Cross-border data transfers

Information that The JHD collects may be stored and processed in and transferred between any of the countries in which The JHD operates to enable the use of the information in accordance with this privacy policy.

In addition, personal information that you submit for publication on the website will be published on the internet and may be available around the world. You agree to such cross-border transfers of personal information.

Updating this statement

The JHD may update this privacy policy by posting a new version on this website. You should check this page occasionally to ensure you are familiar with any changes.

Other websites
This website contains links to other websites. The JHD is not responsible for the privacy policies or practices of any third party.

Contact the JHD
If you have any questions about this privacy policy or The JHD's treatment of your personal information, please email editor@johd.info.

This privacy statement
This privacy statement is based on an original template created by website-contracts.co.uk and distributed by freenetlaw.com.